Employment

Information on job, internship, and other opportunities to work at the University of Chicago's Smart Museum of Art. 


Staff positions

Posted October 3, 2018:

Executive Assistant for Leadership Support

Reporting to the Dana Feitler Director and the Director of Development, the Executive Assistant for Leadership Support is responsible for providing administrative and logistical support for and coordination of the activities of the office of the Director, the Smart Board of Governors, and the Development office.

Principal Duties and Responsibilities
Manage the office of the Director, with a strong focus on prioritization and efficiency. 

Coordinate all activities of the Smart Board of Governors and its subsidiary committees and task forces, with guidance from the Director and Director of Development.

As a member of the Smart Development office and the university’s Alumni Relations and Development department, provide support for the fundraising efforts of the Museum.

Plan, execute, and staff select Museum events, particularly those that relate to the Smart Board of Governors. Staff evening and weekend functions, both in Chicago and elsewhere, as necessary.

Perform other duties as assigned.

Education
Bachelor's degree or higher required. 
Advanced degree preferred.  

Experience

Competencies

Compensation
Full-time (37.5 hours/week), benefits eligible. Pay depends on qualifications. 

To apply
To apply, please submit a resume, cover letter, and reference contact information via the University of Chicago's jobs portal. Search requisition #JR03044. 


Docent program

Smart Museum docents serve as public ambassadors for the Smart Museum and assist the Museum in fulfilling its educational mission as gallery teachers for a range of K–12, University, and adult audiences. Docents also assist with the facilitation of programming across the museum, including family engagement, collaborative arts partnerships, and public programs addressing critical contemporary issues.  Docents are supported through paid training course, mentorship structure, and ongoing training sessions with guest facilitators.

Docent positions are available to University of Chicago students as well as Odyssey Project alumni.

The Smart does not have open docent positions at this time. Please check back in the future. 


University of Chicago student positions

The following jobs and internships are only available to University of Chicago students.


Internships

University of Chicago undergraduate and graduate students gain direct experience in museum work through year- and summer-long internships in a variety of areas, including our curatorial, registration, education, marketing, and business offices. Qualifications vary by department; all positions are paid and require approximately 10–19 hours of work each week.

Smart Museum Administration Intern

This position works with the Smart Museum’s Finance and Administration team to review departmental records and develop/update record-keeping priorities and policies.

Duties

Qualifications
Applicant must be a University of Chicago undergraduate student. Must be reliable, attentive to detail, highly organized. Experience with MS Excel required, as well as a willingness to learn other software as needed.

Physical demands include the ability to carry boxes weighing 25 pounds up and down two flights of stairs.

Hours
Should be able to work approximately 8–10 hours per week during the academic year.

To apply
Send cover letter, CV, and references to Damisha Marshall, Business Office Manager, via the UChicago Handshake portal. Application deadline: November 26 at 11:55pm.   


Smart Museum Amplify & Arts Learning Intern

The Amplify and Arts Learning Intern supports the full range of K-12 arts education offerings at the University. Based at the Smart Museum of Art to assist with the full range of educational programs, the Intern will also liaise with colleagues from Amplify, a partnership of arts and cultural organizations at the university that includes Arts + Public Life, Court Theatre, Logan Center for the Arts, and Oriental Institute.

Duties

Qualifications
Applicant must be a University of Chicago undergraduate student. Must have interest in working closely with both campus arts partners and school communities on the south side of Chicago. Must possess excellent communication and organization skills, as well as a passion for student empowerment through the arts.

Hours
Should be available to work approximately 8–10 hours per week during the academic year.

To apply
Send cover letter, CV, and references to Jason Pallas, Manager of Community Engagement and Arts Learning, via the UChicago Handshake portal. Application deadline: November 26 at 11:55pm.   


Smart Museum Archives and Collections Intern

The Archives and Collections Intern works with the Assistant Curator of Academic Initiatives and Head Registrar to assist in all aspects of reviewing and archiving material related to the Smart Museum’s collections, exhibitions, and institutional history. As needed, this position also helps facilitate the access and study of the Smart Museum’s permanent collection and offers an opportunity to gain hands-on experience with museum collections.

Duties

Qualifications
Applicant must be a University of Chicago undergraduate student. Must be reliable, attentive to detail, and highly organized. Must possess the ability to see projects through to completion. Must be able to work well with others and independently, and be able to maintain rigorous standards of security. Knowledge of archiving standards, art and varying artistic media, previous experience handling sensitive or delicate materials, and/or database management is highly desirable.

Physical demands include the ability to safely handle and transport artwork; the ability to carry moderately heavy objects; the ability to crouch, climb, balance, sit, and stand for long periods of time; and some office work, including typing and data entry.

Hours
Should be able to work approximately 8–10 hours per week during the academic year.

To apply
Send cover letter, CV, and references to Berit Ness, Assistant Curator of Academic Initiatives, via the UChicago Handshake portal. Application deadline: November 26 at 11:55 pm.   


Smart Museum Art to Live With Intern

This position provides key support for the recently revived Art to Live With student loan program.

Duties

Qualifications
Applicant must be a University of Chicago undergraduate student. An interest in art, history, or museum studies preferred, along with previous museum or gallery experience. Strong research, writing, and editing skills a plus. Familiarity with the University of Chicago campus and College Housing is desirable.

Experience with Microsoft Word and Excel is essential; familiarity with museum database systems (The Museum System) is desirable. Applicant must be highly sensitive to the necessity of confidentiality and accurate record keeping. S/he must be extremely organized, detail-oriented, possess the ability to see projects through to completion, and be able to work well both with others and independently. Physical demands include the ability to safely handle and transport artwork; the ability to carry moderately heavy objects; the ability to crouch, climb, balance, sit, and stand for long periods of time; and some office work, including typing and data entry. Ability to navigate the entirety of campus. 

Background check is required.

Hours
Applicants must be available to work approximately 8–10 hours per week during winter and spring quarter.

To Apply
Send cover letter and resume to Emily Edwards, Art to Live With Registration and Programming Coordinator, via the UChicago Handshake portal. Application deadline: November 26 at 11:55 pm.   


Campus & Public Art Collections Management

The Campus & Public Art Collections (C&PA) Management Intern will assist the C&PA Collections and Conservation Manager with a variety of duties in order to maintain accurate records and physically care for objects primarily within but not limited to the C&PA collection both in storage and on campus.  Duties would include updating storage environments, photography, archival research, updating database records, condition report writing, and assisting with loans on campus. This position requires close attention to detail and a high degree of organization.

Additionally, some conservation and maintenance treatments on works of art may also be included depending on student interest, and would require considerable technical hand skills, a familiarity with or interest in materials science, and the ability to work outdoors and indoors with chemicals.

Duties

Qualifications
Applicant must be a University of Chicago undergraduate student. This position requires considerable attention to detail and organization, and may require technical hand skills, a familiarity with or interest in materials science, and the ability to work outdoors and indoors with chemicals. Applicant must be highly sensitive to the necessity of confidentiality and accurate record keeping and be familiar with database management, networking and image processing. S/he must be extremely detail-oriented, have excellent written and verbal communication skills, possess the ability to see projects through to completion, and be able to work well both with others and independently.

An interest in art, history, preservation/conservation—along with office or museum experience—is preferred, in addition to a familiarity with the University of Chicago campus. Experience with Microsoft Word and Excel is essential; ability to go between PCs and Macs appreciated; familiarity with Adobe Photoshop CC and Bridge, scanning software, and an interest in museum database systems is desirable. Physical demands include considerable documentation and handling of art objects, including careful handling, lifting, and photographing.  Some office work, including typing, data entry, and phoning. Ability to navigate the entirety of campus. Background check is required.

Hours
Applicant must be available to work 8-10 hours a week during the academic year.

To apply
Send cover letter, CV, and references to Anna Weiss-Pfau, Campus & Public Art Collection and Conservation Manager, via the UChicago Handshake portal. Application deadline: November 26 at 11:55 pm.  


Smart Museum Development Intern

The Development Intern would help support the Museum’s fundraising and stewardship activities.

Duties

Qualifications
Applicant must be a University of Chicago undergraduate student. Must be reliable, attentive to detail, highly organized. Must possess the ability to see projects through to completion. Must be able to work well with others and independently, and be able to maintain rigorous standards of security. This position requires the ability to communicate effectively and professionally in writing, over the phone, and in person; and absolute discretion in working with confidential information. Knowledge of art and varying artistic media, previous experience handling sensitive or delicate materials, database management, and/or image processing is highly desirable.

Physical demands include the ability to safely handle and transport artwork; the ability to carry moderately heavy objects; the ability to crouch, climb, balance, sit, and stand for long periods of time; and some office work, including typing and data entry. S/he should be sensitive to their own physical limitations.

Background check is required.

Hours
Should be able to work approximately 8–10 hours per week during the academic year.

To apply
Send cover letter, CV, and references to Sara Arnas, Grant Writer, via the UChicago Handshake portal. Application deadline: November 26 at 11:55 pm.  


Smart Museum Exhibitions and Publications Intern

This position assists the Exhibition and Publications Coordinator with maintaining the paper and electronic systems that are used to manage the Smart Museum exhibitions and publications programs. The Exhibitions and Publications Intern will work hands-on supporting exhibitions through managing timelines, checklists, and interpretative materials, as well as assisting with publication projects as needed.

Duties

Qualifications
Applicant must be a University of Chicago undergraduate student. Must be reliable, self-directed, attentive to detail, and highly organized. Must possess the ability to see projects through to completion. Must be able to work well with others and independently, and be able to maintain rigorous standards of security. Knowledge of art and varying artistic media, previous experience with scheduling, database management, and/or image processing is highly desirable.

Physical demands include the ability to safely handle and transport artwork; the ability to carry moderately heavy objects; the ability to crouch, climb, balance, sit, and stand for long periods of time; and some office work, including typing and data entry. S/he should be sensitive to their own physical limitations.

Background check is required.

Hours
Should be able to work approximately 8–10 hours per week during the academic year.

To apply
Send cover letter, CV, and references to Gail Gomez, Exhibitions and Publications Coordinator, via the UChicago Handshake portal. Application deadline: November 26 at 11:55 pm.  


Smart Museum Registration Intern

This position assists Registration staff with maintaining the paper and electronic systems that catalog, document, and report on both the permanent collection and loans to the museum. The Registration Intern also works hands-on with museum collections to help catalogue, condition report, store, and display works of art.

Duties

Qualifications
Applicant must be a University of Chicago undergraduate student. Must be reliable, attentive to detail, highly organized. Must possess the ability to see projects through to completion. Must be able to work well with others and independently, and be able to maintain rigorous standards of security. Knowledge of art and varying artistic media, previous experience handling sensitive or delicate materials, database management, and/or image processing is highly desirable.

Physical demands include the ability to safely handle and transport artwork; the ability to carry moderately heavy objects; the ability to crouch, climb, balance, sit, and stand for long periods of time; and some office work, including typing and data entry. S/he should be sensitive to their own physical limitations.

Background check is required.

Hours
Should be able to work approximately 8 – 10 hours per week during the academic year.

To apply
Send cover letter, CV, and references to Sara Hindmarch, Head Registrar, via the UChicago Handshake portal. Application deadline: November 26 at 11:55 pm.  


Research Associates/Smart Scholars

Undergraduate Research Associate:
Artist Intent and Materials Conservation

The proper exhibition of a work is integrally tied to a thorough understanding of the artist’s intent with respect to how the object will age and how the object should be exhibited. Additionally, artists often use unusual materials in unique ways, and the understanding of these processes can greatly inform the understanding of how the work will age and its conservation.  This information often gets lost over time or is hard to find, and unfortunately the window of opportunity to interview the artist or those close to the artist can be limited.

There are many objects within the five collections that the Smart Museum cares for that would greatly benefit from this research. Objects selected may be indefinitely or frequently displayed, such as those in the Public Art, Campus Collection, and Art to Live With Collections, or in the Accessioned Collection and may be an object slated for upcoming exhibition or loan.

This research will include literature review, interviews, collaboration with scholars, and analysis to gather information and answer questions regarding the conservation, fabrication, in order to inform conservation treatment and exhibition. All of this research will be thoroughly documented in the permanent object files and potentially immediately used for minor treatments. 

Researcher may also participate in general departmental activities as interested or needed including object inventory, sculpture maintenance, photography, or provenance research.

A capstone program in the Smart’s “Conservation Conversations” series may be held in Spring 2019, which may include a tour and discussion of the works researched and how this work informed the object’s conservation and exhibition.

This research grant opportunity can be undertaken for 1, 2 or 3 quarters. 

Primary Responsibilities
Literature review, interviews and surveys, minor conservation treatments and analysis, photography.

Minimum Qualifications
An interest in art/artifact conservation and preservation, art history, artist working methods, and materials science required.

Preferred Skills
Manual dexterity, good written and verbal communication skills.

Knowledge or skills gained from the experience
Technical/Conservation writing, artist interview skills, materials research skills, basic use of a digital SLR, minor conservation treatment experience, storage and handling mount making.

Application Process
You will submit your application materials ONLINE HERE, including uploading a single pdf file that includes all of the following: 

Candidates will undergo a thorough review by Smart Museum staff and finalists will be invited to interview with their research mentor. 

Please do not submit any materials directly to the Smart Museum or its staff. This includes letters of reference; if you do so, your letters will be automatically deleted and your application no longer considered. 

If you have any questions or difficulties uploading your application materials, please contact Nichole Fazio, Director of the College Center for Research and Fellowships, at nfazio@uchicago.edu.


UNDERGRADUATE RESEARCH ASSOCIATE:
EMBODYING THE SELF

The Feitler Center for Academic Inquiry at the Smart Museum of Art seeks an undergraduate for research into artworks and artists in the upcoming winter/spring 2019 exhibition, Smart to the Core: Embodying the Self. The exhibition includes artists from North America, Asia, and Africa whose artworks consider the “the self” through the lenses of gender/sexuality, race/ethnicity, and intersectional identities. It will be used for teaching in the “Self, Culture, and Society” core course sequence and the structure and language of the exhibition will reflect concepts from course readings by Freud, de Beauvoir, Fanon, Appiah, Butler, and Foucault. During winter and spring, the exhibition will be accompanied by related programming for the campus and broader communities. In addition to library and database research, the Associate will compose research notes for a variety of exhibition purposes, support the production of wall labels, create content for public tours, and liaise with the academic community—including students enrolled in “Self, Culture, and Society”—about the exhibition.

The research associate will report to the exhibition’s two curators and collaborate with staff in many departments.

Primary Responsibilities
Library and database research, creation of digital information files, managing files for the production of wall labels, extensive email communication, logistics support for public programs (as research schedule allows).

Minimum Qualifications
Excellent oral and written communication skills, research experience, project management skills, interest in art and art history.

Required Courses (Optional)
Successful completion of the SOSC “Self, Culture, and Society” core course sequence.

Recommended Training (Optional)
Art History 101

Knowledge or skills gained from the experience 
Application of research skills to a public museum context, application of theoretical texts from this course to a relatable format with broader public appeal.

Application Process
You will submit your application materials ONLINE HERE, including uploading a single pdf file that includes all of the following: 

Candidates will undergo a thorough review by Smart Museum staff and finalists will be invited to interview with their research mentor. 

Please do not submit any materials directly to the Smart Museum or its staff. This includes letters of reference; if you do so, your letters will be automatically deleted and your application no longer considered. 

If you have any questions or difficulties uploading your application materials, please contact Nichole Fazio, Director of the College Center for Research and Fellowships, at nfazio@uchicago.edu.


UNDERGRADUATE RESEARCH ASSOCIATE:
Solidary & Solitary

Reporting to the Associate Curator for Modern & Contemporary Art at the Smart Museum of Art, the Smart Undergraduate Research Associate will provide academic research and curatorial support for the forthcoming exhibition Solidary & Solitary: The Joyner/Giuffrida Collection opening January 29, 2019 – April 29, 2019A major traveling exhibition organized by the Baltimore Museum of Art and the Ogden Museum of Southern Art, Solidary & Solitary offers a new perspective on the critical contributions that African American artists have made to the evolution of abstraction from the 1940s to the present.

Gaining in-depth experience of the exhibition process from initial preparations to installation, the Smart Undergraduate Research Associate duties will include, conducting artist research, managing the exhibition checklist, assisting with exhibition didactics and label production, liaising with multiple museum departments, among others. This position will also provide curatorial support for the museum’s permanent collection of modern & contemporary art and additional exhibitions as assigned.

Primary Responsibilities
Principle responsibilities include, working closely with the Associate Curator and exhibitions team to maintain the exhibition checklist, conduct artist research, liaise with multiple museum departments, assist with exhibition didactics and label production, assist with installation and exhibition layout plans, among others.

Minimum Qualifications
Undergraduate student interested in Art History.

Preferred Skills
Excellent writing, editing and communication skills, close attention to detail, and a high degree of organization.

Knowledge or skills gained from the experience
The Research Associate will gain in-depth knowledge of the exhibitions process and inter-workings of a university art museum.

Application Process
Please submit your application materials ONLINE HERE, including uploading a single pdf file that includes all of the following: 

Candidates will undergo a thorough review by Smart Museum staff and finalists will be invited to interview with their research mentor. 

Please do not submit any materials directly to the Smart Museum or its staff. This includes letters of reference; if you do so, your letters will be automatically deleted and your application no longer considered. 

If you have any questions or difficulties uploading your application materials, please contact Nichole Fazio, Director of the College Center for Research and Fellowships, at nfazio@uchicago.edu.


Baristas

Café Attendants are an integral part of the hospitality team at the Smart Museum and ensure that our patrons have a welcoming, positive experience in the Smart Café. Café attendants are responsible for serving coffee and prepared foods to patrons of the Smart Museum, as well as selling gift shop merchandise. We are looking for friendly, personable students who would enjoy working in a museum setting. Work schedules are flexible quarterly to fit around a student’s class schedule.

Qualifications
University of Chicago student. Strong interpersonal and customer service skills required. Interest in visual art encouraged. Previous food service or retail experience preferred, but not required. Work study eligible.

Hours
Starting immediately with year-round employment, approximately 8–15 hours per week.

Pay rate
Starts at $11/hour plus tips.

To apply
To apply, please fill out an application at the Museum’s information desk. Applications are always accepted. If you have questions, contact Kate Kelly, Guest Services and Operations Manager.


Gallery Attendants

The Smart Museum of Art’s Gallery Attendants are responsible for maintaining security within the Smart Museum gallery and lobby areas during public hours. Within this role, the Gallery Attendant acts as a public representative of the Museum and the University by greeting patrons and providing information as needed. Work schedules are flexible quarterly and can be designed to fit around a student’s class schedule. Docents who wish to receive additional working hours at the Museum are strongly encouraged to apply and will receive a premium hourly rate.

Qualifications
University of Chicago student. Excellent verbal communication and interpersonal skills. Interest in visual art encouraged. Ability to stand for long periods of time. Work-study encouraged, but not required.

Hours
Starting immediately with year-round employment, approximately 8–15 hours per week.

Pay rate
$12/hour; higher if a multi-session docent cross-training program is completed

To apply
To apply, please fill out an application at the Museum’s information desk. Applications are always accepted.


The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information, please see the University’s Notice of Nondiscrimination. Academic job seekers in need of a reasonable accommodation to complete the application process should call 773.702.5671 or email ACOppAdministrator@uchicago.edu with their request. Staff job seekers in need of a reasonable accommodation to complete the application process should call 773.834.1841 or email talentacquisition@uchicago.edu with their request.