Staff positions

Curator of Asian Art

The Smart Museum of Art at the University of Chicago invites applications for the position of Curator of Asian Art. Curatorial rank and salary will depend on qualifications; suitable candidates would be considered for the Museum's chief curatorship. The Curator of Asian art reports to the Chief Curator or, if s/he assumes that rank, would report to the Museum's director.

The successful candidate will have primary responsibility for the direction of exhibition, acquisition, research, and publication activity in this key area of the Smart Museum's collection, and will serve as a member of the Smart Museum's outstanding and highly collaborative curatorial team. The Curator of Asian Art forms part of a dynamic curatorial team of four, participates actively in standing curatorial and cross-departmental committees, works closely with the director, and serves as a curatorial liaison to the Collections Committee of the Museum's Board of Governors, among other duties.

It is essential that the successful candidate be eager to work within the unique environment of the University of Chicago, where a commitment to rigorous debate, field-changing research, and boundary-breaking collaborations is fundamental. Applications are encouraged from those with at least three (3) years of progressively more responsible experience working in art museums, ranging from those who have recently obtained an advanced graduate degree to those with a longer record of achievement in the field.

The Asian collection, including over 800 works in all media, is strongest in the traditional, modern, and contemporary arts of East Asia and the arts of Buddhism in its historic pan-Asian context, although exhibition, acquisition, and research activity is not limited to these areas.

Teaching at the University of Chicago, particularly when relating directly to the Museum's collection, is possible and would be encouraged, but is not required. Conference participation and other contributions to the wider field are encouraged, expected, and supported by the Museum.

Qualifications

  • An advanced degree in Art History or a related field, preferably a Ph.D. or equivalent relevant experience required.
  • Minimum of three years relevant experience required.
  • A deep familiarity with both traditional and contemporary Asian art, with a specialization in Chinese, Korean, and/or Japanese art
  • An advanced degree in Art History or a related field, preferably a Ph.D. or equivalent relevant experience
  • A record of innovative research and exhibitions that make a significant contribution to the field
  • Dedication to the care and stewardship of the permanent collection and knowledge of conservation issues
  • Familiarity with the full range of current issues in museum practice particularly as they affect the acquisition, exhibition, and interpretation of traditional and contemporary Asian art
  • An ability to speak, read, and write in English and Chinese and/or Korean and/or Japanese
  • Superior written and oral communication skills
  • Familiarity with budget planning and management
  • A deep understanding of and sympathy for working within the environment of a great research institution
  • A substantial commitment to collaboration of all types, with museum colleagues, students, faculty, and external partners
  • Comfort in establishing positive and effective relationships with internal and external communities, including major donors and collectors, board members, artists, members of the press, art dealers, professionals at other institutions, faculty, students, and the public
  • In addition, it would be preferable if candidates also possessed: comfort and experience in budget management and knowledge of database management software

Hours

Full-time, benefits eligible.

To apply

To apply, search for requisition 096106 and submit a cover letter, curriculum vita, and reference contact information through jobopportunities.uchicago.edu. Deadline for applications: September 30, 2014.


Operations Assisstant

The part-time Operations Assistant processes payments, performs some human resources recordkeeping, prepares contracts, and helps with other operations duties as needed.

Duties

  • Act as Financial Assistant: Process ePayments, buysite, and transfer requests within 5 days of receipt of request with all appropriate backup documentation. Work with Accounts Payable to maintain timely payment of invoices to outside vendors by providing approved requests and invoices each week. Monitor, verify and pay all invoices for goods and services. Verify each month, within 5-7 working days of receipt, using the disbursement register (Ledgers) provided by the Comptroller's Office, all invoices processed for payment. Follow up with Accounts Payable on discrepancies and problems. Keep Director of Finance and Administration informed of any recurring purchasing and/or accounts payable problems.
  • Act as Human Resources Assistant: Verify and process biweekly payroll. Determine payroll processing schedule and communicate related deadlines to appropriate leadership. Check accuracy and input hourly employee payroll information. Compute and process manual check requests and advances. Arrange for the distribution of checks/Advise forms to employees. Keep confidential all employee records. Follow-up with appropriate personnel on missing and incomplete information. Handle all requests related to employee salary verification, copies of W2s, paychecks, etc. Prepare and submit, as necessary, all payroll, pension and UHRM reports and forms.
  • Distribute, collect and ensure the accurate recording of timecards for biweekly employees. Screen timecards for calculating, coding or other errors. Oversee preparation of online forms for one-time payments, extra service payments, and biweekly additional payments. Ensure pick-up and distribution of biweekly and monthly paychecks for employees. Prepare and process one-time payment form for presenters, preparators, and others who work as temporary employees for the Smart Museum.
  • Prepare contracts and required paperwork for speakers and essayist from templates.
  • Gather data for and prepare financial/HR information as requested.
  • Work as needed as Café/Shop, Gallery and Front Desk Attendant as requested by Operations and Guest Services Manager or Assistant Manager.
  • Attend to Business Office supplies, Mail room and copier needs.
  • Archive or appropriately destroy documents as required by University policy.

Qualifications

  • Bachelor's degree required.

Competencies

  • Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others
  • Communicate effectively in English, both orally and in writing
  • Identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications; excellent interpersonal skills required; ability to work tactfully in potentially demanding, difficult, or challenging situations required; strong organizational skills required; schedule flexibility required;
  • Experience with Microsoft Office, particularly Excel and Word required; experience with Email and Internet browser software required; ability to learn and become skilled at using University systems including ACCTS, PETS, Business Objects and FAS Online Buysite and HR online systems as well as MS Access

Hours

Part-time, 25 hours/week.

To apply

To apply, search for requisition 095989 and submit a resume through jobopportunities.uchicago.edu.


Editorial and Program Assistant

The Smart Museum of Art’s Editorial and Program Assistant provides editorial, publications, and program support for the curatorial and education departments of the Museum.

Duties

  • Provides publications and editorial support. Coordinate production of Smart exhibition catalogues, in close collaboration with curators. Work with curators to develop and oversee production benchmarks and timelines. Coordinate communication with authors about contracts and deadlines. Assemble and organize publication materials. Assist with other aspects of production as needed/practical per project. Facilitate the editorial process for all Museum interpretive materials (labels, brochures, eMuseum entries, etc.). This includes the editing and proofreading of text as well as researching and authoring text as needed. Produce in-house interpretive texts.
  • Provides support to academic initiatives and education programs. Assist the Associate Director of Academic Initiatives in planning and implementing workshops and other programs involving outreach to University faculty. Coordinate communications with program participants and organize and provide materials as necessary. Liaise with education program facilitators to coordinate scheduling, contracting, travel, and other hospitality issues. Help administer logistical aspects of education programs including registration, event materials, signage and printed materials, and other tasks as necessary. Help facilitate programs when needed
  • Administrative assistance: provide general administrative support to curatorial and education staff as needed, including ordering of departmental supplies.

Qualifications

  • Bachelor's or Master's degree required in Art, Art History, Art Management, Art Education, or related field required.
  • A minimum of one year related experience required.
  • Experience with TMS preferred.
  • Familiarity with the structure, ethos, and faculty of the University of Chicago preferred.

Competencies

  • Ability to take initiative and complete projects with minimal supervision required.
  • Ability to work independently and as a member of a team required.
  • Ability to successfully manage workload and balance long-range planning with daily demands required.
  • Ability to handle multiple tasks simultaneously and under tight deadlines required.
  • Excellent organizational, planning, problem solving and project management skills required.
  • Demonstrated strength in research skills and written and spoken communications skills required.
  • Demonstrated success in building collaborative relationships with diverse constituencies required.

Hours

Part-time, 19.5 hours/week.

To apply

To apply, search for requisition 095673 and submit a cover letter, resume, and references through jobopportunities.uchicago.edu.


Associate Registrar

The Smart Museum of Art's Associate Registrar manages registration functions related to loans and exhibitions, and helps oversee logistics and coordination of major museum projects and exhibition planning.

Duties

  • Manage registration aspects of the museum’s exhibition program, including on-site/touring, and national/international exhibitions. This includes preparing and reviewing budgets, arranging shipping and insurance for loans, supervising packing and preparing condition reports, issuing receipts, supervising installation/deinstallation (in conjunction with curators and preparation staff), acting as a courier, and hiring and managing temporary preparation staff. Help develop and maintain standardized exhibition planning documents and processes. Manage touring exhibitions, working closely with the museum director and curators. Draft, negotiate, and process exhibition-related contracts, working closely with museum staff and university legal counsel. Deliver exhibition materials and catalogs to venues and serve as their main staff contact.
  • Facilitate overall planning, coordination and logistics of major museum projects and exhibitions, working in concert with the Head Registrar and the museum’s Program Council. Coordinate programming meetings, including scheduling, preparing agendas and planning documents, and recording and archiving minutes. Update museum calendars and schedules. Develop dates and deadlines for major museum projects and exhibitions. Maintain the master exhibition calendar, determining dates with cross-departmental input and communicating updates and exhibition information to staff and faculty. Work closely with curatorial staff to create production schedules and monitor deadlines.
  • Coordinate loan activity, both outgoing from the permanent collection and incoming from long-term lenders, with assistance from registration team. This includes preparing and reviewing contracts, arranging shipping and insurance, supervising packing, issuing receipts and condition reports, and acting as a courier.
  • Works with curators and Head Registrar to prepare registration budgets related to exhibitions and loans. Performs other administrative tasks as necessary.
  • Stay current in the field. In tandem with the registration team, cross-train and assist with permanent collection management and other registration tasks as needed to ensure that overall registration functions of the museum operate well.

Qualifications

  • Bachelor’s degree required, preferably in art history or closely related subject (Master’s degree preferred).
  • Previous experience required in a museum registration office. Management experience preferred.
  • Knowledge of museum standards regarding the care and handling of art. Knowledge of international exhibition and loan management preferred.
  • Knowledge of legal and ethical issues surrounding a museum art collection.
  • Strong computer skills and familiarity with databases, especially TMS.
  • Ability to travel and work outside regular business hours, when necessary.
  • Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.

Competencies

  • Applicant must be detail-oriented and sensitive to the necessity of accurate record-keeping.
  • Ability to maintain confidentiality.
  • Excellent written, oral, and auditory communication skills.
  • Ability to see projects through to completion and ability to work well both with others and under own direction.
  • Ability to handle multiple projects simultaneously and prioritize workflow, both for self and for staff.
  • Ability to see, handle, lift, push, pull, and carry objects.
  • Ability to crouch, climb, balance, and stand for long periods of time.
  • Ability to participate in transportation of artworks and withstand various outdoor temperatures.

Hours

Full-time, benefits eligible.

To apply

To apply, search for requisition 095660 and submit a cover letter, resume, and references through jobopportunities.uchicago.edu.


Director of Development and External Relations

The Smart Museum of Art's Director of Development and External Relations is a member of both the Smart's senior leadership team and the University of Chicago's Alumni Relations and Development Schools and Programs team. As such, s/he is responsible for the Museum's overall development program during a university-wide, multi-billion-dollar campaign.

Duties

  • Develop and execute an overall strategic fundraising plan. Cultivate and solicit major gifts. Work closely with the Museum's advisory Board of Governors to enhance its capacities and fundraising potential. Lead a robust program of individual, corporate and foundation giving, with particular emphasis on expansion of its individual major gift effort—including works of art. Provide critical leadership in overseeing the Museum's enhanced communications and marketing initiatives.
  • Manage a team of professionals, student interns, and external partners. Collaborate and coordinate with the University of Chicago's Alumni Relations and Development to advocate effectively for the Smart Museum and pursue development efforts in the context of the University's greatly expanded and more comprehensive arts strategy.
  • As a member of the Museum's senior staff, participate in comprehensive planning, ensuring financial support for the fulfillment of the Museum's ambitious plans. Ensure Museum communications demonstrate the greatest clarity and consistency, propelling the Smart to reach its strategic and fundraising goals.
  • Perform other duties as assigned. Seek opportunities for professional development that will enhance job performance.

Qualifications

  • A minimum of five years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales or similar professional work experience required.
  • A minimum of three years of experience leading a project team or managing staff required.
  • A minimum of two years of experience in managing senior leadership, trustees and board members required.
  • A minimum of one year of experience developing and monitoring budgets required.
  • Proven record of accomplishment in solicitations and cultivation of prospective donors, or sales and client development required.
  • Demonstrated record of organizing successful fundraising, marketing or membership programs preferred.
  • Experience developing successful corporate, foundation or government proposals preferred
  • Experience with capital campaigns preferred.

Competencies

  • Demonstrated ability and success in individual gift solicitation and donor cultivation, including working with volunteer support groups required.
  • Ability to lead successful high-level gift strategies and solicitations required.
  • Ability to work under pressure and respond positively to deadlines and requests imposed by others required.
  • Ability to build and maintain new processes in an environment that is constantly changing required.
  • Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills required.
  • Ability to manage confidential information with discretion and tact required.
  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access required.
  • Strong leadership qualities, including the ability both to delegate and to execute, thereby leading by word and by example required.
  • Ability to work collegially and collaboratively in a team setting required.
  • An exceptional work ethic and track record of personal initiative required.
  • Outstanding interpersonal skills required.
  • Flexibility and adaptability to new programs in an emerging and changing environment required.
  • Willingness and ability to travel to campus and/or non-campus locations for University business required.
  • Willingness and ability to work evenings and weekends as needed required.
  • Current authorization to work permanently in the United States required.
  • Dress code of business or business casual attire required.
  • Valid United States driver's license required.

Hours

Full-time, benefits eligible. Evening and weekends as needed.

To apply

To apply, search for requisition 095193 and submit a cover letter and resume through jobopportunities.uchicago.edu.


University of Chicago student positions

The following jobs and internships are only available to University of Chicago students.

Student Docent Program

Smart Museum docents serve as public ambassadors for the Smart Museum and assist the Museum in fulfilling its educational mission as gallery teachers for a range of K-12, University, and adult audiences. Docents lead the Smart Museum’s efforts in reaching K-12 audiences through the multi-visit tour programs—Smart Explorers for fifth grade and Art in Focus for third grade—in addition to assisting with single visit tour requests from university, adult, and other student audience groups. Docents also assist with the facilitation of family programming at the Smart Museum. Docents are required to complete a 12-week mandatory paid training course and attend ongoing training sessions on the first Friday of each month.

Docents are typically hired during spring quarter.


Internships

University of Chicago students gain direct experience in museum work through year- and summer-long internships in a variety of areas, including our curatorial, registration, education, marketing, and business offices. Qualifications vary by department; all positions are paid and require approximately 10–19 hours of work each week.

Interns are typically hired in the fall for one-year, renewable positions. There are no open internships at this time. Please check back in the future.


Baristas

Café Attendants are an integral part of the hospitality team at the Smart Museum and ensure that our patrons have a welcoming, positive experience in the Smart Café. Café attendants are responsible for serving coffee and prepared foods to patrons of the Smart Museum, as well as selling gift shop merchandise. We are looking for friendly, personable students who would enjoy working in a museum setting. Work schedules are flexible quarterly to fit around a student’s class schedule.

Qualifications

University of Chicago student. Strong interpersonal and customer service skills required. Interest in visual art encouraged. Previous food service or retail experience preferred, but not required. Work study eligible.

Hours

Starting immediately with year-round employment, approximately 8–15 hours per week.

Pay rate

Starts at $8.25/hour plus tips.

To apply

To apply, please fill out an application at the Museum’s information desk. Applications are always accepted. If you have questions, contact Kate Kelly, Café and Gift Shop Manager.


Gallery Attendants

The Smart Museum of Art’s Gallery Attendants are responsible for maintaining security within the Smart Museum gallery and lobby areas during public hours. Within this role, the Gallery Attendant acts as a public representative of the Museum and the University by greeting patrons and providing information as needed. Work schedules are flexible quarterly and can be designed to fit around a student’s class schedule. Docents who wish to receive additional working hours at the Museum are strongly encouraged to apply and will receive a premium hourly rate.

Qualifications

University of Chicago student. Excellent verbal communication and interpersonal skills. Interest in visual art encouraged. Ability to stand for long periods of time. Work-study encouraged, but not required.

Hours

Starting immediately with year-round employment, approximately 8–15 hours per week.

Pay rate

$9.00/hour; higher if a multi-session docent cross-training program is completed

To apply

To apply, please fill out an application at the Museum’s information desk. Applications are always accepted.

No phone inquiries please.

The University of Chicago is an Affirmative Action / Equal Opportunity Employer.

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This intimate exhibition features unified cycles of drawings by Robert Barnes, Barbara Rossi, and Robert Lucy.

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Begins June 2014

Construction will soon commence on the University's Campus North Residence Hall. As part of the project, Greenwood Avenue in front of the Smart will be closed to traffic. Please plan your visit accordingly.

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